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A Guide to the retention period of a document as an aspect of records management.
The retention period of a document is an aspect of records management. It represents the period of time a document should be kept or "retained" both electronically and in paper format. The statutory retention periods can vary depending on whether the company is private or public. With the electronic filing, an organisation needs to be able to prove that the content of a particular electronic document or data file has not changed since the date of storage. If the data file is an electronically stored image of an original paper document, an organisation must be able to prove that the electronic image is a true representation of the original (therefore a hard copy should be retained in case).
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